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What to look for when Choosing a Web-based Billing Software

Due to the significant benefits of handling all of your invoicing and financial needs directly online, there are so many new online invoicing companies emerging and it can be difficult figuring out which one you should choose. Every company has its own attributes and it is important that you find one that suits your company’s specific goals and objectives. Start by making a detailed list of every aspect of your finances that you will need to track for your business. Here are a few helpful questions that will help make sure that you didn’t forget to consider something important.

  1. Do you need to track inventory levels?
  2. Do you need the capability to invoice based on hours or based on predetermined units of time?
  3. Do you need the ability to create estimates?
  4. Would it save time if you could convert your estimates into invoices?
  5. Would it be convenient to email invoices directly to your clients?
  6. Do you want to see a read receipt when a client reads an invoice?
  7. Do you currently send client’s reminder notices before invoices are due?
  8. Do you have reoccurring monthly expenses?
  9. Do you need reminder notices when a supplier invoice is due?
  10. What reports do you need it to produce?

Once you have a clear understanding of what you need from the web-based billing software, you can then look for a provider that has all the options you need, plus one that will give you the ability to customize which services you want to utilize. For example, if you have a monthly rent expense, does the software offer the ability to duplicate the bill each month, which in return will save the time of having to constantly re-enter the same information over and over again. Once you have found an online billing software provider that covers all of your requirements, it is time to take it for a test run. Most reputable companies will allow potential users to experiment with their forms, as well as walk them through an informational tutorial. This will give you a chance to make sure it is easy and convenient to operate. It is also fundamental that you are dealing with a trustworthy company that has a significant history of quality service. There should be security measures in place to protect your valuable information and testimonials from current customers who are willing to voucher for their service. Selecting web-based billing software is an important decision and it is worth the time to assess and evaluate all of your available options. Make sure it has every report, every time-saving feature, and every capability that you need to properly manage your bookkeeping. By investing time in the selection process, the online billing software you choose will save you a great deal of time and money for many years to come.

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